QBPOS Importing Item Pictures / Images Into QuickBooks Point of Sale

Importing Item Pictures

In the import process, QuickBooks Point of Sale ( QBPOS ) associates pictures to items by matching the file names of the pictures to specific item information. The file names of the pictures to be imported must match one of the item information field or fields listed below, as well as meeting other formatting requirements. QuickBooks Point of Sale  ( QBPOS ) can then automatically associate the imported pictures to your existing items.

To import item pictures:

  1. From the File menu, select Utilities > Import and select Item Pictures as the data type.

  2. Specify the location of the picture files and which item information fields have been used to name the picture files (see example filenames) and then select Next.

  1. Specify if you are importing default item pictures only, alternate pictures only, or both default and alternate pictures and select Next.

    • If you are importing both default and alternate pictures at the same time, you must include _def or _1 at the end of the filename for the default pictures, and _alt or _2 at the end of the filename for the alternate pictures. See example filenames above.
  1. Specify what Point of Sale should do if an item already has a picture associated with it (replace existing, keep existing, or prompt you for decision) and select Next.

    • A summary of the pictures found at the specified location is displayed for your review before the import is started. If pictures cannot be matched to items, an alert and list of the files is displayed. Review the file list and rename the affected picture files in one of the filename formats listed above.

  1. When ready to proceed, select Import. Point of Sale confirms the import was completed.

  2. Select Finish.

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